Is it only for RYA courses?

RYA courses come set up, but you can add any session type you run, with your own ratios and roles.

Can we track boats and boards?

Yes. Equipment is tracked by unit, so two sessions can't take the same safety boat, and kit in maintenance is flagged.

We run school groups. Does that work?

Yes. Groups are courses with their own capacity and staffing, scheduled on the same roster.

Watersports staff scheduling

One roster for every discipline on the water

For Principals, Chief Instructors, centre managers and club officers at RYA training centres and clubs.

A watersports centre might run dinghy sailing, windsurfing, powerboating, paddleboarding and kayaking in the same week, each with its own licences and staffing rules. ActivityRoster puts them on one roster, so staff who teach several disciplines are scheduled once, and each session is checked against its own rules.

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Courses: Every course this week on one calendar, colour-coded youth and adult, with a quick way to add more. — Every course this week on one calendar, colour-coded youth and adult, with a quick way to add more.

Different rules for different sessions

Each course type carries its own ratio, roles and safety-boat requirement. A windsurf taster, a powerboat course and a Youth Stage 1 group are each checked against what they need, and instructors are only offered for sessions their licences cover.

Multi-skilled staff, scheduled once

Your best people often teach more than one discipline. Because everything is on one roster, they can't be booked into two sessions at once, and you can see their whole week, not one programme's slice of it.

Groups, camps and tasters

School groups, summer camps, tasters and adult courses all fit: one-off sessions, multi-day courses and repeating patterns. Staff can be swapped for a single day of a longer course.

Dinghy, keelboat, windsurf, powerboat, SUP and kayak
Ratios and places per course type
Each discipline's instructor ladder kept separate
Boats and kit tracked by unit
Instructor app for the whole team

See it in the platform

Roster board: The week as courses by day, with everyone's availability alongside, so you can drag people onto sessions. — Roster board. The week as courses by day, with everyone's availability alongside, so you can drag people onto sessions.

Course setup: Your course catalogue: RYA courses and your own, with audience, capacity and ratio for each. — Course setup. Your course catalogue: RYA courses and your own, with audience, capacity and ratio for each.

Equipment: Dinghies, safety boats and kit, tracked by unit, so two courses never take the same boat. — Equipment. Dinghies, safety boats and kit, tracked by unit, so two courses never take the same boat.

📖 How it works, step by step·Every screen in the tour

A live platform that keeps getting better

ActivityRoster improves all the time, and centres decide what comes next. Ask for a feature from inside the platform, back other centres’ ideas with a vote, and watch the most-needed ones go from review to live. We build around what centres vote for.

Questions

Is it only for RYA courses?: RYA courses come set up, but you can add any session type you run, with your own ratios and roles.
Can we track boats and boards?: Yes. Equipment is tracked by unit, so two sessions can't take the same safety boat, and kit in maintenance is flagged.
We run school groups. Does that work?: Yes. Groups are courses with their own capacity and staffing, scheduled on the same roster.

Guides for running a sailing school

How many instructors do I need for an RYA course?

How to work out instructor numbers for an RYA course from your ratio and supervision, with worked examples and the things that change the answer.

6 min read

How to manage safety boat cover

How sailing schools plan safety boat cover: what decides how much you need, why the instructors usually drive, the qualifications to check, and getting boats ready.

6 min read

How to build a sailing school staff rota

A step-by-step method for building a sailing school staff rota: sessions, staffing needs, availability, senior roles first, checks, publishing and changes.

7 min read

Try it free for a month

Your centre is created in seconds with the RYA defaults in place, and a guided set-up does the rest.

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£35 a month for up to 10 people, £65 for everyone
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