Pricing
One flat price for your whole centre
No per-user fees — every instructor and volunteer included. Start with a free month — no card required.
Small Club
For smaller centres — up to 10 people on your team.
£35/month
or £385/year — 1 month free
Up to 10 people on your team
Start my free monthStandard
For busy centres — unlimited instructors and volunteers.
£65/month
or £650/year — 2 months free
Unlimited instructors & volunteers
Start my free monthCustom platform
We build and tailor it around exactly how your centre runs.
from £850setup
+ £350 travel to work with your team on site (recommended)
then £65/month
Unlimited team · everything set up for you
Talk to us about customEvery plan includes everything below. On Small Club you can add up to 10 people; when your team grows, upgrade to Standard for unlimited instructors and volunteers in a click.
Everything included, on both plans:
- Scheduling & rostering with RYA ratio + safety-cover checks built in
- Youth & adult courses kept cleanly separate throughout
- Time & attendance — clock in/out, auto timesheets
- Availability, leave & open-shift cover
- Cert, ticket & vetting tracking with expiry alerts
- Staff HR, onboarding & encrypted document vault
- Printable weekly roster (PDF) & payroll-ready hours export
- Import your existing courses from a spreadsheet or calendar
- Instructor app with clock-in, leave & notifications
- Hosted on Cloudflare (EU), UK GDPR-ready, export any time — strictly isolated per centre
No card required · cancel anytime · your own address at yourclub.activityroster.com · 📖 Read the guide
Flat price vs the per-user platforms
Cheaper than the per-user platforms — at every size
Deputy, When I Work, RotaCloud and Planday charge per user. A centre rosters everyone — instructors, safety-boat cover, shore crew, volunteers — so per-seat pricing bills your whole volunteer base. One flat price per centre comes out cheaper at every size. Full comparison →
| Team size (incl. volunteers) | Deputy | When I Work | RotaCloud | Planday | ActivityRoster | You save per year |
|---|---|---|---|---|---|---|
| 10 people | £45/mo | £40/mo | £38/mo | £42/mo | £35/moSmall Club | £36/yr£3/mo · 8% less |
| 20 people | £90/mo | £80/mo | £76/mo | £84/mo | £65/moStandard | £132/yr£11/mo · 14% less |
| 25 people | £113/mo | £100/mo | £95/mo | £105/mo | £65/moStandard | £360/yr£30/mo · 32% less |
| 30 people | £135/mo | £120/mo | £114/mo | £126/mo | £65/moStandard | £588/yr£49/mo · 43% less |
| 40 people | £180/mo | £160/mo | £152/mo | £168/mo | £65/moStandard | £1,044/yr£87/mo · 57% less |
Even at 10 people our Small Club plan comes in under all four; a 40-person centre would pay from £152 a month on a per-seat tool — with us it's still just £65. “You save” is measured against the cheapest of the four.
Competitor prices are estimates for feature-comparable paid tiers (scheduling, time & attendance and leave) and may be out of date — check each provider's current pricing. Figures are illustrative; providers typically range from about £2 to £6 per user per month.
Custom platform · recommended
What the done-for-you build includes
We build the platform around how your centre runs: from £850 setup, plus £350 travel to work with your team on site (recommended), then £65/month.
- A kick-off call to understand exactly how your centre runs
- We tailor the platform to your way of working — your courses, grades, roles, ratios, checks and session times, set up your way
- Custom features and tweaks built around what you actually need — tell us how you want it and we'll make it work like that
- We import your existing schedule, staff and tickets from your spreadsheets
- We invite your instructors and set up availability & the weekly roster
- A walk-through so you and your team are confident from day one
Prefer to set things up yourself? The platform is designed to be quick to get going, and the Learning Centre walks you through every step — or talk to us.