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Why centres pick ActivityRoster
General rostering apps schedule shifts. Club systems take bookings and money. Spreadsheets do whatever you build. None of them understand an RYA centre's compliance the way ActivityRoster does — ratios, safety cover, tickets and vetting, enforced as you roster.
vs general rostering apps
They roster any workforce well, but don't know a Level 2 from a Senior Instructor, a safety-boat ratio, or an expired first-aid ticket. You'd bolt compliance on by hand — the exact thing that goes wrong.
vs club / membership systems
Great at members, subs and public bookings. Instructor rostering, certs and safety cover are an afterthought, if they're there at all.
vs spreadsheets
Free and flexible until a tab breaks, an expiry is missed, or two instructors get double-booked. No alerts, no audit trail, no isolation between sites.
Head-to-head comparisons
| Capability | ActivityRosterRYA-built | General rostering appsDeputy · When I Work · RotaCloud · Planday | Club / membership systemsWebCollect · Membermojo · club CRMs | SpreadsheetsExcel · Google Sheets |
|---|---|---|---|---|
| RYA ratio & safety-boat cover checksFlags an understaffed session or missing safety cover as you roster — not after. | ||||
| Instructor cert & ticket trackingDinghy/keelboat/windsurf/SUP/powerboat tickets, first aid, with expiry alerts. | ||||
| Blocks unqualified / expired staffCan't be rostered onto a course they're not cleared for (admin override recorded). | ||||
| Youth vs adult courses kept separateEvery course is labelled and colour-coded throughout the platform. | ||||
| DBS / safeguarding vetting registerMandatory checks tracked per instructor and enforced at assignment. | ||||
| Course-based scheduling (multi-session)A 5-day camp or a weekly club as one course with many sessions across days/times. | ||||
| Visual week calendar + drag-free plannerGoogle-Calendar-style week view; click a day to add a session. | ||||
| Bulk assign one instructor to many coursesRoster a person across a run of courses in one pass, with the same safety checks. | ||||
| Instructor availability collectionStaff submit availability from their own app; office sees free/maybe/busy per slot. | ||||
| Clock in/out & payroll-ready hoursTime & attendance with automatic timesheets and an export for payroll. | ||||
| Printable weekly roster (PDF)Clean roster — who's on, where, when — to print or share. | ||||
| Import existing coursesBring your courses in from a spreadsheet or calendar with an assisted review. | ||||
| Equipment & boat trackingBoats, yachts, engines and kit tracked and conflict-checked against sessions. | ||||
| Per-centre data isolation (multi-site safe)Each centre's data is structurally separated — never mixed with another's. | ||||
| Hosted on Cloudflare (EU), UK GDPR-ready, export any timeData pinned to the EU with PII scrubbing and a full export on demand. | ||||
| Built for RYA centres out of the boxRYA schemes, grades, ratios and defaults seeded on day one — no configuration marathon. |
See it with your own courses
Start a free month — no card required. Import your existing courses in minutes and roster your first week with the safety checks already switched on.