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General workforce scheduling
ActivityRoster vs When I Work
Simple shift scheduling and messaging — general-purpose, not sailing-aware.
Where When I Work is a good fit
- Small teams wanting quick shift scheduling
- Shift swaps and team messaging
- Basic time tracking
Where ActivityRoster wins for RYA centres
- No concept of RYA qualifications, ratios or safety-boat cover — you'd track all of that by hand.
- ActivityRoster enforces fit and ratio as you roster, and keeps a licence & vetting register with expiry alerts.
- Instructor availability feeds straight into course assignment, showing free/maybe/busy for the exact session times.
| Capability | ActivityRoster | When I Work |
|---|---|---|
| RYA ratio & safety-boat cover checks | ||
| Blocks unqualified / expired instructors | ||
| Licence & ticket tracking with expiry alerts | ||
| DBS / safeguarding vetting enforced at assignment | ||
| Youth vs adult courses separated throughout | ||
| Course-based multi-session scheduling | ||
| Visual week calendar & planner | ||
| Bulk assign one instructor to many courses | ||
| Instructor availability collection | ||
| Clock in/out & payroll-ready hours | ||
| Printable weekly rota (PDF) | ||
| Equipment & boat conflict tracking | ||
| Per-centre data isolation | ||
| Built for RYA centres out of the box |
Built in Partial / add-on / manual Not reallyReflects typical offerings — check When I Work's current features.
Moving from When I Work
Bring staff and shifts across with the importer; set up your RYA courses from the seeded catalogue in a couple of clicks.
Compare with others
Try it with your own courses
Start a free month — no card required. Import your schedule and roster your first week with the safety checks on.