Can several office staff use it?

Yes. Add office admins and choose which parts each can use, such as payroll, certificates or the roster.

Do we have to use equipment and payroll?

No. They're optional and off until you switch them on. Many centres start with rostering and certificates only.

Where is our data kept?

In the EU, with each centre's data kept separate. You can export everything at any time.

Sailing centre management software

Run the whole centre's day from one dashboard

For Principals, Chief Instructors, centre managers and club officers at RYA training centres and clubs.

A centre manager needs to know, at 08:30 on a Monday, what's running today, who's on, what's uncovered and what needs sorting this week. ActivityRoster opens on exactly that, and every number links straight to the thing that needs doing.

Start my free month →Take the tour

Free for a month · no card · from £35 a month after

Dashboard: Monday morning at a busy centre: today's sessions, who is on, and everything that needs attention this week. — Monday morning at a busy centre: today's sessions, who is on, and everything that needs attention this week.

Today, at a glance

The dashboard opens on today: the sessions running, how many people are on, what's uncovered, who has dropped out and today's problems, with a link to the emergency sheet. Below it, the week: certificates expiring, courses to cover, leave to approve, open shifts and anything on the roster that no longer adds up.

Staff scheduling across every programme

Summer camps, junior club nights, adult courses, powerboat and windsurfing: they all sit on the same calendar and the same roster, so one instructor can't be booked into two programmes at once, and the busy weeks are visible early.

Boats, places and payroll too

Track dinghies, safety boats and kit by unit, so two courses never take the same boat. Organise operating areas, slipways and classrooms. Hours come from the roster with each person's rate, ready for payroll at the end of the month.

Equipment tracked by unit, with clash warnings
Locations grouped the way your centre works
Leave and open shifts in one place
Payroll from the roster, approved line by line
Emergency sheet for the duty officer

See it in the platform

Equipment: Dinghies, safety boats and kit, tracked by unit, so two courses never take the same boat. — Equipment. Dinghies, safety boats and kit, tracked by unit, so two courses never take the same boat.

Payroll: Hours come from the roster with each person's rate; check the lines, approve them, export. — Payroll. Hours come from the roster with each person's rate; check the lines, approve them, export.

Emergency sheet: Everyone on duty today with their emergency contacts, ready to print for the duty officer or the safety boat. — Emergency sheet. Everyone on duty today with their emergency contacts, ready to print for the duty officer or the safety boat.

📖 How it works, step by step·Every screen in the tour

A live platform that keeps getting better

ActivityRoster improves all the time, and centres decide what comes next. Ask for a feature from inside the platform, back other centres’ ideas with a vote, and watch the most-needed ones go from review to live. We build around what centres vote for.

Questions

Can several office staff use it?: Yes. Add office admins and choose which parts each can use, such as payroll, certificates or the roster.
Do we have to use equipment and payroll?: No. They're optional and off until you switch them on. Many centres start with rostering and certificates only.
Where is our data kept?: In the EU, with each centre's data kept separate. You can export everything at any time.

Guides for running a sailing school

RYA sailing school compliance checklist

A practical staffing and rostering compliance checklist for RYA sailing schools: before the season, every roster, every day, and the records to keep.

6 min read

How to build a sailing school staff rota

A step-by-step method for building a sailing school staff rota: sessions, staffing needs, availability, senior roles first, checks, publishing and changes.

7 min read

How to manage safety boat cover

How sailing schools plan safety boat cover: what decides how much you need, why the instructors usually drive, the qualifications to check, and getting boats ready.

6 min read

Try it free for a month

Your centre is created in seconds with the RYA defaults in place, and a guided set-up does the rest.

No card required, cancel any time
£35 a month for up to 10 people, £65 for everyone
Hosted in the EU, export your data whenever you like

See pricing